Exhibitor services


GENERAL INFORMATION

 
*Please note: The Exhibit Floorplan is subject to change based on program design

DRIVING/LOADING INSTRUCTIONS TO VCC
INSURANCE (MANDATORY)

Commercial General Liability Insurance is required for a minimum amount of $2,000,000 per occurrence and such other forms of insurance as may be appropriate to cover your obligations in connection with exhibiting at IHS 2016. The Commercial General Liability insurance must name the following organizations as additional insureds:

  • MCI Group Canada | 200-1444 Alberni Stree, Vancouver BC, V6G 2Z4
  • BC Guild of English Handbell Ringers (BCGEHR) | 119-1950 Capistrano Driver, Kelowna, BC  V1V 2N7

A copy of your policy must be received by July 15, 2016 in order to exhibit at IHS 2016. If you cannot provide this document, you will not be permitted to exhibit at the conference

If you do not have adequate Commercial General Liability (CGL) insurance, please contact: LMS PROLINK LTD

 

SHIPPING & LOGISTICS - NORTH AMERICAN LOGISTICS SERVICES

 

EXHIBIT MANUAL - LEVY SHOW SERVICES

IHS 2016 has partnered with Levy Show Services to provide show services for the exhibitors at IHS 2016. Please review the EXHIBITOR MANUAL for information on booth design, furniture rentals, decor and your onsite needs. Order forms can be found within the Exhibitor Manual so ensure you review the full document and submit your order forms.

 

VENUE EXHIBITOR ORDER FORMS - VCC (VANCOUVER CONVENTION CENTRE)

Exhibitor Services can also be found ONLINE on the VCC website. Please click here for online ordering details.

REGISTRATION

***All Exhibitors must pre-register all staff prior to the Exhibitor move-in***

Registration codes are assigned for Full Paid registration, Complimentary registration and Exhibitor Area Only registration. Numbers are Complimentary and Exhibit Area Only registrations are based on the sponsorship/exhibitor package purchased.

Exhibit Area Only passes will give access to the exhibit hall throughout the Symposium. No food and beverage are included in this registration selection.

EXHIBITOR REGISTRATION INSTRUCTIONS:

Registration codes will be emailed to the person that registered for your exhibit space once payment has been received in full.

Register exhibit staff via the IHS 2016 website registration page.

*Badges must be worn at all times and may be picked up at the symposium registration desk. Changes in registration made during the event will be handled at the registration desk.

If you have any questions please email our Registration Manager, Luciana Evangelista: luciana.evangelista@mci-group.com

 

ACCOMMODATION

IHS 2016 has secured preferred rates for exhibitors and delegates at the Symposia Hotel. The deadline for reservations is 09:00 PST Friday, June 24th, 2016 in order to guarantee Symposium hotel rates. As of Friday, June 24th, 2016 rooms are based on hotel rates and availability and must be made directly) Hotel information & reservations can be made HERE!

If you have any questions please email our Accommodation Manager at: ihshotels@mci-group.com